Document sharing software lets multiple users work on the same document at the same time. This helps to avoid mistakes in communication and speeds up turnaround times for projects.

Online document sharing is simpler to manage than sending emails that contain attachments and can be accomplished on any device with an internet connection. It also helps save space needed to store hard copies and eliminates restrictions on the size of files.

There are many ways of sharing files, like FTP and SFTP. Cloud storage solutions, like Box, or P2P networks. However, the most effective document sharing tools have centralized management, security features like encryption and data-in transit protection, and real time synchronization.

Project managers should also look for features like version and history controls and collaboration detection to make it simple to track changes and ensure that everyone is working on the latest draft. The ability to add comments to and assign tasks also makes it easier for teams to share information on documents.

ClickUp is a project management tool that includes document sharing capabilities. Its granular permissions let users decide who can view and edit files, as well as delete them and lets them view who’s editing in real time. The file syncing feature will keep the latest version of files on every device, while its collaboration detection lets users know when others are viewing or comment on. The tool also offers an extensive library of wikis, notes, and spreadsheets to assist teams keep projects on track.

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